South Gate

SOUTH GATE CITY COUNCIL
REGULAR MEETING AGENDA

Tuesday, May 11, 2021 at 6:30 p.m.


TELECONFERENCE


DIAL-IN-NUMBER: 1 (669) 900-6833


MEETING ID: 892 4837 0267

https://us02web.zoom.us/j/89248370267


I.

Call to Order/Roll Call with Invocation & Pledge


CALL TO ORDER Al Rios, Mayor                
INVOCATION Reverend Sean Pica, Redeemer Lutheran Church
PLEDGE OF ALLEGIANCE Chris Castillo, Water Division Manager
ROLL CALL Carmen Avalos, City Clerk

II.

City Officials

MAYOR CITY CLERK
Al Rios Carmen Avalos


VICE MAYOR CITY TREASURER
Maria del Pilar Avalos Gregory Martinez


COUNCIL MEMBERS INTERIM CITY MANAGER
Maria Davila Chris Jeffers
Denise Diaz
Gil Hurtado  CITY ATTORNEY

Raul F. Salinas

 

COVID 19 Meeting Procedures

Pursuant to Governor Newsom’s Executive Order N-29-20, dated March 17, 2020, members of the South Gate City Council, staff, and the public will participate in the May 11, 2021 meeting via a teleconference. To avoid exposure to COVID-19 this meeting will be held with City Council Members participating via teleconference by calling Dial-in-Number: 1 (669) 900-6833  and Meeting ID: 892 4837 0267 and https://us02web.zoom.us/j/89248370267

Procedure for Participation:
Any person wanting to participate may request to “speak” on an agenda item. Once acknowledged and authorized by the Mayor the person may speak. Alternatively, any person may submit comments on an item electronically by emailing cavalos@sogate.org. Submissions by email must be received 45 minutes prior to the posted start time of the meeting if emailing subject/public comment.  All emails will be made part of the record, copies to City Council and filed.

Subject line should read: COMMENTS FOR ITEM _____, MEETING OF MAY 11, 2021.

Please note, you will enter the meeting muted, but if you want to comment on an Agenda Item or during the public comment portion of the Agenda, raise your hand or press *9 at the appropriate time indicated by the Mayor.  When you are selected to speak, you will hear that you are unmuted, this is the time to make your public comments.  Your patience with these changes is appreciated as the City adjusts to new ways of conducting business during the COVID-19 pandemic.  Thank you.

Accessibility:  Reasonable accommodations for individuals with disabilities will be handled on a case-by-case basis and in accordance with the Americans with Disabilities Act and Governor Newsom’s Executive Order N-29-20.  Please call the Office of the City Clerk at 323.563.9510.
https://us02web.zoom.us/j/82652334671
III.

Meeting Compensation Disclosure

Pursuant to Government Code Section 54952.3:  Disclosure of compensation for meeting attendance by City Council Members is $650 monthly regardless of the amount of meetings.
IV.

Proclamations, Certificates, Introductions and Ceremonial Actions


 

1. Proclamation declaring May as Wellness and Mental Health Awareness Month


The City Council will issue a Proclamation declaring May 2021 as Wellness and Mental Health Awareness Month.  (CM)
 

2. Proclamation declaring National Teacher Appreciation Day and Week


The City Council will issue a Proclamation declaring May 4, 2021 as National Teacher Appreciation Day and May 2 -8, 2021 as National Teacher Appreciation Week. (CM)
V.

3. Proclamation declaring May 16 - 22, 2021 as National Public Works Week


The City Council will issue a Proclamation declaring May 16 through 22, 2021 as National Public Works Week. (PW)
VI.

Public Hearings

 

4. Resolution approving Annual Action Plan for Fiscal Year 2021/22


The City Council will conduct a Public Hearing to consider: (CD)

a.     Adopting a Resolution                 approving the Fiscal Year 2021/22 Annual Action Plan; and authorizing the City Manager, or designee, to submit to the U.S. Department of Housing and Urban Development; and

b.     Authorizing the City Manager to enter into agreements, in a form acceptable to the City Attorney, with eligible subrecipients and purchase of supplies, programs, and equipment as noted in the Fiscal Year 2021/22 Annual Action Plan.
 

5. Substantial Amendment No. 5 to the Fiscal Year 2019/20 Annual Action Plan reprograming $195,000 of CDBG-CV3 funds


The City Council will conduct a Public Hearing to consider: (CD)

A.     Moving forward with the previously approved programs and allocations from the January 26, 2021 City Council meeting, which includes $75,000 in CDBG- CV 3 funds towards the Small Business Job Retention and Creation Program with the Tweedy Mile Association, and $120,354 in CDBG-CV3 funds towards a Rental and Utility Assistance Program with Helpline Youth Counseling, Inc.; OR

B.     Retaining the $75,000 for the Small Business Job Retention and Creation Program and $120,354 for the Rental and Utility Assistance Program as previously approved and designate City staff/Consultant to operate the programs; OR

C.     Reprograming the $195,354 in CDBG-CV 3 funds to other programs to provide additional COVID-19 related programs and services by adopting a proposed Resolution ______ approving Substantial Amendment No. 5 to the Fiscal Year 2019/20 Annual Action Plan; and

D.     Authorizing the City Manager to enter into agreements in a form acceptable to the City Attorney with eligible subrecipients as noted in the Substantial Amendment No. 5 to the Fiscal Year 2019/20 Annual Action Plan.
VII.

Comments from the Audience

During this time, members of the public and staff may address the City Council regarding any items within the subject matter jurisdiction of the City Council. Comments from the audience will be limited to five (5) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law.

Note:  The City Council desires to provide all members of the public with the opportunity to address the Council.  Nevertheless, obscene language, comments intended to disrupt or interfere with the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section 1.04.110.
VIII.

Reports and Comments From City Officials

During this time, members of the City Council will report on matters pertaining to their service on various intergovenmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234.  City Council Members will also have an opportunity to comment on matters not on the agenda.

Following the City Council Members, reports and comments will be heard by the City Clerk, City Treasurer, City Manager and Department Heads.
IX.

Consent Calendar Items

Agenda Items 6, 7, 8, 9, 10, 11, and 12 are consent Calendar Items.  All items including Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion.  There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action.

Any Motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.
 

6. Resolution approving Goals Soccer Centers, Inc., rent reduction due to the ongoing COVID-19 pandemic


The City Council will consider: (PARKS)

a.     Declaring: (1) the lingering effect of the economic recovery from the ongoing COVID-19 pandemic still adversely affects and limits the Goals Soccer Center operations at the soccer center premises, and (2) the closure or limited operation of the soccer centers premises due to the ongoing COVID-19 pandemic continues to adversely impact the recreational programs offered by the City at South Gate Park to City residents; and

b.     Adopting a Resolution               adopting the findings required in Amendment No. 1 to the Ground Lease and Management Letter for additional rent reduction for Goals Soccer Centers, Inc.
 

7. Resolution extending the Local Emergency due to the COVID-19 pandemic


The City Council will consider adopting a Resolution                 extending the Local Emergency within the City as a result of the ongoing Coronavirus Disease 2019 pandemic.  (CM)
 

8. Agreement with the Los Angeles County Metropolitan Transportation Authority for the West Santa Ana Branch Transit Oriented Development Grant Implementation Program


The City Council will consider: (CD)

a.     Approving the Agreement (Contract No.                   ) with the Los Angeles County Metropolitean Transportation Authority accepting a grant award in the amount of $180,000 from the West Santa Ana Branch Transit Oriented Development Strategic Implementation Plan Program for the Equitable Development Strategy, Public Facilities Financing and Development Opporunity Reserve Plans to be implemented in the proposed Gateway Specific Plan area;

b.     Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney; and

c.     Authorizing the Director of Community Development to act as agent for the City under this Agreement and to sign any subsequent documents on behalf of the City as required to properly execute the Grant Agreement.
 

9. Amendment No. 2 to Contract No. 3398 with Viatron Systems, Inc., for additional document scanning services for the Police Department


The City Council will consider: (PD)

a.     Approving Amendment No. 2 to Contract No. 3398 with ViaTRON Systems Inc., retroactively extending the term from July 1, 2020, for additional document scanning services that were performed for the Police Department;

b.     Appropriating $18,152 from the unassigned fund balance of the General Fund to Account Number 100-503-21-6101 (General Fund - Police Services - Professional Services) to cover the cost of this Amendment No. 2; and

c.     Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
 

10. Amendment No. 2 to Contract No. 2021-13-AC with KOA Corp., for additional construction management services for the Citywide Sidewalk Improvement Project


The City Council will consider: (PW)

a.     Approving Amendment No. 2 to Contract No. 2021-13-AC with KOA Corporation, retroactively effective April 12, 2021, for an additional 15 days of construction inspection services of the Citywide Sidewalk Improvement Project, Phase VII, City Project No. 659-ST, in an amount not-to-exceed $15,000; and

b.     Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
 

11. Ratification of Purchase Order with Best Roofing for the South Gate Park Maintenance Yard Roof Replacement Project


The City Council will consider: (PARKS)

a.     Ratifying Purchase Order with Best Roofing through the Omni Partners-National Roofing Partners (NRP) contract to replace the corrugated roof portion of the South Gate Park Maintenance Yard with the same type of corrugated roofing materials that are currently on the building, in the amount of $97,497.49, resulting in a net reduction from the originally approved price of $23,502.51;

b.     Authorizing the City's Purchasing Division to issue a Purchase Order, in the amount of $97,497.49 for this project in accordance with the City's purchasing ordinance and policies; and

c.     Authorizing the Interim Director of Parks & Recreation to execute any additional documents as may be required to properly implement and manage this purchase and installation.
 

12. Minutes


The City Council will consider: (CLERK)

a.     Approving the Special Meeting minutes of April 20, 2021; and

b.     Approving the Regular Meeting minutes of April 27, 2021.
X.

Reports, Recommendations and Requests

 

13. Resolution approving Administrative Regulation 109 establishing the City's Social Media Policy


The City Council will consider adopting a Resolution                 approving Administrative Regulation 109 establishing the City's Social Media Policy, effective immediately.  (ADMIN)
 

14. Resolution of intent to levy assessments for Fiscal Year 2021/22 for the Parking and Business Improvement Area (Tweedy Mile Business District) Business License


The City Council will consider:  (CM)

a.     Approving the Tweedy Mile Advisory Board's Annual Report for Fiscal Years 2020/21 and 2021/22;

b.     Adopting a Resolution                    declaring the City's intention to levy and collect assessments for Fiscal Year 2021/22 for the Parking and Business Improvement Area (known as the Tweedy Mile Business District) Business License, as permitted by the Parking and Business Improvement Area Law of 1989 (California Streets And Highways Code Section 36500 et seq.), and scheduling a Public Hearing for June 8, 2021;

c.     Reimbursing the Tweedy Mile Association in the amount of $10,398.00 for Fiscal Year 2020/21 approved expenditures; and

d.     Carrying over the Fiscal Year 2020/21 ending fund balance in the amount of $31,896.77 to Fiscal Year 2021/22.
 

15. Direction on how to procure a new Exclusive Solid Waste Franchise Agreement


The City Council will consider:  (PW)

a.     Directing staff to issue a Request for Proposal (RFP) to procure a new exclusive solid waste franchise agreement through a competitive bid process;

b.     Authorizing the Mayor to execute an Agreement with HF&H Consultants, in a form acceptable to the City Attorney, in the amount of $150,000, to assist with the development of a RFP for an Exclusive Solid Waste Franchise Agreement and with the management of the procurement process; and

c.     Appropriating $150,000 from the unrestricted fund balance of the City's Refuse Collection Fund to Account No. 413-733-51-6101 (Refuse Collection Fund - Professional Services) to fund the cost of the HF&H agreement. These funds would be reimbursed upon acceptance of the successor franchise agreement by the City Council by the successful waste hauler.

OR


d.     Directing staff to negotiate a new exclusive solid waste franchise agreement with USA Waste of California, Inc., dba Waste Management (Waste Management);

e.     Authorizing the Mayor to execute an Agreement with HF&H, in a form acceptable to the City Attorney, in the amount of $89,000, to assist staff with the negotiation of a new exclusive solid waste franchise agreement with Waste Management; and

f.     Appropriating $89,000 from the unrestricted fund balance of the City's Refuse Collection Fund to Account No. 413-733-51-6101 (Refuse Collection Fund - Professional Services) to fund the cost of the HF&H agreement. These funds would be reimbursed upon acceptance of the successor franchise agreement by the City Council by the successful waste hauler.
 

16. American Rescue Plan Act Report


The City Council will consider: (CM)

a.     Receiving and filing the American Rescue Plan Act (ARPA) of 2021 report; and

b.     Providing direction to staff on the proposed use of the City's estimated $37 million allocation from the ARPA. Based on the City Council's direction, staff will prepare appropriate budgetary action for the City Council's consideration at a future meeting.
 

17. West Santa Ana Branch Report


The City Council will consider: (CM)

a.     Receiving and filing an update report of the West Santa Ana Branch Light Rail Project; and

b.     Providing staff with direction as it relates to the draft Master Cooperative Agreement with the Los Angeles County Metropolitan Transportation Authority and future fiscal planning.
 

18. Warrant Register for May 11, 2021


The City Council will consider approving the Warrants and Cancellations for May 11, 2021. (ADMIN SVCS)

Total of Checks: $2,319,480.21
Voids $      (4,596.53)                   
Total of Payroll Deductions: $  (385,449.86)
Grand Total: $1,929,433.82

Cancellations: 699, 91757, 92026, 92417
XI.

Adjournment

Adjournment in memory of Ms. Clotilde Valdebenito, Adolfo Varas, Parks & Recreation Commissioner's grandmother and retired Police Officer Ed Lane, Jr., retired in 1990 after 33 ½ years of dedicated service to the City of South Gate and the South Gate Police Department.

I, Carmen Avalos, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted May 5, 2021 at 6:25 p.m. as required by law.



Carmen Avalos, CMC
City Clerk

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office

8650 California Avenue, South Gate, California 90280
(323) 563-9510 * fax (323) 563-5411 * www.cityofsouthgate.org

In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk.  

Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility.